Vehicle Use Agreement—Company Vehicles

When you hand over the keys to a company vehicle, you are handing over an asset and a real liability at the same time. Without a written policy on how the vehicle can and cannot be used, one careless decision or one avoidable accident can cost you thousands. This company vehicle use agreement for cleaners spells out exactly what employees can and cannot do while operating your vehicles, so expectations are clear before anyone turns the ignition. Modeled after the agreement Serene Clean uses with its own team, it turns a legal and safety gray area into a signed, documented commitment.

Built for cleaning company owners who assign company vehicles to their staff, this agreement covers safe driving practices, financial responsibility for violations and deductibles, accident reporting and personal use rules.

What this template does for your team:

• Documents your policy on company vehicle use for business purposes only
• Sets clear rules on driver’s license maintenance, safety belts, and safe driving practices
• Assigns financial responsibility for parking tickets, traffic citations, and at-fault damage
• Requires accident reporting within four hours and cooperation with authorities
• Includes a signed acknowledgment for every employee file

What’s inside: A  vehicle use agreement covering specific operating guidelines, plus employee and approver signature fields.

Built for: Cleaning companies that assign company vehicles to their staff.

Part of the Employee Policies & HR Bundle.

This template is provided for educational and operational use. Review and customize it for your company’s policies before use.